How I Automated 10,000+ School ID Cards: The Story of Building My Own Tool
When I first got the request to create ID cards for a school, I didn’t think much of it.It sounded straightforward: design a template, fill in the names, add photos, export, done. But then the school shared the number of students: 10,000+. That’s when I realized this wasn’t just a design task. This was a test of endurance. My Photoshop Struggles To be honest, I’m not a designer. I’ve only touched Photoshop a handful of times.Every time I did, it felt too heavy, too complicated, and too slow for me. Still, I gave it a try for this project. Big mistake. I quickly realized: Photoshop wasn’t for me. Why I Prefer Canva Instead of Photoshop, I always preferred Canva. It’s quick, clean, and doesn’t overwhelm me with thousands of tools I’ll never use. In minutes, I can put together something that looks professional without needing advanced design skills. For smaller projects, Canva worked perfectly. But for 10,000+ IDs, even Canva couldn’t save me. Manually duplicating, typing, and replacing photos would still take weeks. I needed something else. The Moment I Decided to Build That’s when it clicked:Instead of trying to be a designer or relying on tools that weren’t built for bulk work,why not build my own solution tailored for this exact problem? I imagined a system that could: The Challenges I Faced Of course, the idea was simple. The execution? Not so much. How I Built It I decided to stitch the solution together with Python: I also added logging to catch errors, so if something broke mid-batch, I’d know exactly why. The result was my own custom ID card automation tool. What This Meant for Me This wasn’t just about finishing one project. Building this tool changed how I approached my work. The school was amazed at how fast I delivered. But honestly, I was just as amazed myself. Lessons I Learned Looking back, here’s what I took away from this experience: What’s Next Right now, my tool runs as a desktop app. But I see room to grow: This project started with frustration, but it’s turned into something far bigger: a foundation for future automation. Final Thought When I look back at those days of Photoshop crashing again and again, it feels almost funny now. What once felt like an impossible problem ended up being the push I needed to build something better. By creating my own tool, I didn’t just solve a technical headache. I gave myself the power to scale, to save time, and to say yes to bigger opportunities. Now, generating 10,000+ IDs in minutes is just another day at work. And the next time I hit a wall with heavy, unreliable software, I know exactly what I’ll do:stop fighting it — and build my own solution.